A common task performed in business environments is to share presentation files or summaries. The Export Presentation is a powerful and versatile action that duplicates much of the export functionality of the Keynote application. In order to make all of the document export options available in simplified manner, each export option is displayed in its own box containing the available parameters for that export option. The large setting will produce movie files with a height of pixels. You can choose to have an image crated for each build of the presentation.
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Fortunately, Keynote can easily open PowerPoint presentations. Even more fortunately, Apple's automation utility, Automator, and scripting application, AppleScript, can make the conversion process even easier.
With this workflow you can drop a PowerPoint file on top of the application we create and Automator will take care of the rest. Launch Automator and in the template chooser that appears, select Application. Click Choose. Select Keynote and click Choose. Now, select Presentations in the Library pane and drag the Save Keynote Presentations action to the workflow area.
Click the Variables button that appears in the top-left portion of your workflow area next to the Actions button. Double-click on the AppleScript variable. It will appear in a Variable area at the bottom of the workflow pane. Double-click on the AppleScript variable here. In the Variable Options window that appears, enter a name for your variable— Keynoteconvert, for example—and enter or copy and paste this text in the Script field:.
Click Done to close the Variable Options window. Now drag the Keynoteconvert variable you created on to the Save To pop-up menu found in the Save Keynote Presentation action. Finally, click on Actions at the top left of the Automator window to reveal the actions library again.
From the Presentations library, drag the Close Keynote Presentation action to the workflow area. To convert a PowerPoint presentation, just drop it on top of your Convert to Keynote application on the desktop. It will then save a Keynote version on the desktop. Of course, due to the nature of how Keynote converts these files, you may still need to tweak the formatting of your converted file.
But this workflow takes some of the drudgery out of the process. The completed workflow with the variable. You can now drop multiple PowerPoint files on this AppleScript droplet and convert them in one fell swoop.
The new Keynote files will appear on your desktop. Chris has covered technology and media since the latter days of the Reagan Administration. In addition to his journalistic endeavors, he's a professional musician in the San Francisco Bay Area. Note: When you purchase something after clicking links in our articles, we may earn a small commission.
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Automator workflow of the month: Convert PowerPoint to Keynote